Minutes August 25, 2021 Special Board Meeting

Town of Oulu
Special Board Meeting
August 25, 2021 ~ 6:02 p.m. – 8:52 p.m.
Town Hall

The August 25, 2021 Town of Oulu Special Board Meeting was called to order at 6:02 p.m. at the Town Hall by Chair Jonathan Hamilton.

Members present: Jon Hamilton, Edward Burhans, Timothy Ciembronowicz, Diana Reijo, clerk and Marjorie Lahti, treasurer.

Approval of agenda:

Motion by Ciembronowicz, second by Burhans to approve the agenda as printed and posted. Motion carried unanimously by voice vote.

Resolution 2021-02: Vacation of Portion of Laine Road:

Motion by Ciembronowicz, second by Burhans to adopt Resolution 2021-02: Vacation of Portion of Laine Road:

Resolution 2021- 02:

Vacation of Portion of Laine Road

      WHEREAS, pursuant to Wis. Stat. § 82.10(2), the town board initiated the process of laying out, altering, or discontinuing a town highway by the introduction of a resolution on June 9, 2021.

     WHEREAS, pursuant to Wis. Stat. § 82.10(3), (4) and (5), proper notice was given.

     WHEREAS, the town board has determined it is in the best interest of the Town of Oulu to vacate the portion of Laine Road described below.

     NOW, THEREFORE, it is resolved as follows:

  1. The following described road is vacated: The portion of Laine Road located in the Southeast Quarter of the Northwest Quarter SE ¼ NW ¼, Section Thirty-Five (35), Township Forty-Eight (48) North, Range Nine (09) West, in the Town of Oulu, Bayfield County, Wisconsin.

Roll call vote:  Yes: Burhans, Ciembronowicz, Hamilton. No: None. Absent: None. Abstain: None.   Motion carried by roll call vote.

Airport Road Re-Financing Resolution:

Motion by Ciembronowicz, second by Burhans to adopt Resolution 21-03 Renewal of Airport Road Financing:

Resolution 2021-03 

Term Credit Agreement with Security State Bank as follows:

       WHEREAS, the Town of Oulu, Bayfield County, Wisconsin (“Town)”), is presently in need of funds up to a maximum aggregate amount of $440,000 for public purpose of the Airport Road Project – Kaukamo Road to N Hissa Road; and

     WHEREAS, the Town Board deems it necessary and in the best interests of the Town that, pursuant to the provisions of Section 67.12(12), Wisconsin Statutes, the sum of up to $440,000 be borrowed for such purpose from time to time upon the terms and conditions hereinafter set forth;

     THEREFORE, BE IT RESOLVED, that for the purpose hereinabove set forth the Town, by its Chairperson, and Clerk, pursuant to Section 67.12(12), Wisconsin Statutes, borrow from Security State Bank (“Lender”), from time to time, in one or more advances, a maximum aggregate amount of $440,000, or, if less, the aggregate principal amount of all advances as may be required to meet the above – stated purpose;

     BE IT FURTHER RESOLVED, that each such advance shall be requested in writing by the Town Clerk and/or Town Treasurer, which request may be conclusively relied upon by Lender;

     BE IT FURTHER RESOLVED, that to evidence such indebtedness, said Chairperson and Town Clerk shall make, execute and deliver to the Lender for and on behalf of the Town the promissory note of the Town to be dated September 1, 2022, in said principal amount with interest at the rate of 2.98 per cent annum and payable as follows: 1-year term credit agreement with a payment of $75,000 consisting of principal and interest due at maturity.

Interest is computed for the actual number of days’ principal is unpaid on the basis of a 360-day year. Said interest to be payable on the dates set forth above on the outstanding principal balance, with prepayment privileges on any principal or interest payment.

Roll call vote: Yes: Burhans, Ciembronowicz, Hamilton. No: None. Absent: None. Abstain: None.   Motion carried by roll call vote.

Airport Road:

Chair Hamilton met with Scott Weyandt (engineer), Tony Roffers & Chris Williams (Solon Springs Concrete), Jon Humberg (Northwoods Paving) and Ashland Sand and Gravel workers to discuss the road concerns on Airport Road and why the blacktop is cracking.  The priority at this time is to fill the cracks before it rains or winter settles in to prevent further damage and repair the blacktop next year.  Chair Hamilton will contact Scott Weyandt to see if he is interested in submitting a proposal for this project and set-up a meeting with him before our next regular meeting.  Chair Hamilton will also contact our Bob Anderson, Bayfield County’s new highway commissioner to seek his advice.

Motion by Ciembronowicz, second by Burhans to table any action but with a plan to hire an engineer, soil borings, estimated cost on how to repair the road, and recommendations on how to proceed.  Motion carried unanimously by voice vote.

Meeting date/s:

Regular board meeting scheduled for September 8, 2021, at the town hall, beginning at 6:45 p.m. Bills will be reviewed at 6:30 p.m.

Adjournment:

Motion by Ciembronowicz, second by Burhans to adjourn.  Meeting adjourned at 6:52 p.m.

Respectfully Submitted,

Diana Reijo, Clerk