Minutes June 17th

Town of Oulu Special Board Meeting Town Hall

June 17, 2019 ~ 8:00 a.m. – 8:37 a.m.

 

The June 17, 2019 Town of Oulu Special Board Meeting was called to order at 8:00 a.m. at the Town Hall by Chair Sandra Rantala.

 

Members present: Jon Hamilton, Klaus Nieder, Sandy Rantala and Diana Reijo, clerk.  Town

Employee:  Mike Davidson.

 

Unfinished Business:

 

Gravel Bids:

Motion by Nieder, second by Hamilton to reject all gravel bids due to uncertainty of types of gravel bid on.  Motion carried unanimously by voice vote.

 

New Business: Repost Gravel Bids:

Discussion held on reposting the gravel bids.  Motion by Nieder, second by Hamilton to send and post a notice requesting proposals for 700 yards of grade 2, ¾ inch crushed gravel (in accordance with DOT specifications) to the gravel companies.  Proposals must include provisions for residents to purchase gravel at the contract price.  Proposals must be submitted to the clerk prior to 4:30 p.m. or the bidders may deliver the proposal to the board meeting held on Wednesday, June 26, 2019, beginning at 5pm at the town hall.  The town reserves the right to accept or reject any or all of the proposals or part thereof as determined to be most advantageous to the town.  Motion carried unanimously by voice vote.

 

Motion by Nieder, second by Hamilton to repost the gravel bids as follows: requesting sealed bids for a minimum of 1,500 yards grade 2, ¾ crushed gravel (in accordance with DOT specifications).  Bid must include provisions for residents to purchase gravel at the contract price.  Bids must be submitted to the clerk prior to 4:30 p.m. or the bidders may deliver the bid to the board meeting held on Wednesday, July 10, 2019, beginning at 5pm at the town hall.  The town reserves the right to accept or reject any or all of the bids or part thereof as determined to be most advantageous to the town.  Motion carried unanimously by voice vote. Clerk will mail notices to the gravel companies.

 

Mower Equipment Specs:

Motion by Hamilton, second by Nieder to seek proposals for a new commercial/industrial grade mower and a short-term rental agreement for the remaining summer mowing season of

  1. Mower specs include:
  2. Commercial/industrial grade mower
  3. Zero turn, sit-on mower, able to negotiate mostly flat terrain with light hills of no greater than 30 degrees incline
  4. Fuel type: any
  5. Engine: 24 hp or greater
  6. Steering – joy stick or dual control arm

 

June 17, 2019 Regular Board Meeting                                                                              Page 2

 

  1. Hydrostatic transaxle
  2. Deck 60-72 inches, prefer fabricated deck, not stamped
  3. Tires – standard turf tires, no tracks
  4. Electric start by key or key/push-button
  5. Serviceable in-house with no proprietary fasteners/tools
  6. Information on service contract

 

Proposals must be submitted to the clerk prior to 4:30 p.m. or the bidders may deliver the proposal to the board meeting held on Wednesday, June 26, 2019, beginning at 5pm at the town hall.  The town reserves the right to accept or reject any or all of the proposals or part thereof as determined to be most advantageous to the town.  Motion carried unanimously by voice vote.  Clerk will mail notices to potential bidders.

 

FEMA Claim Update:

Discussion was held on the FEMA claim.  The town has been assigned a new FEMA claim manager and a conference-call meeting has been set-up for Wednesday June 19, beginning at

9am in the town garage.

 

Adjournment:

Motion by Rantala, second by Hamilton adjourn.  Meeting adjourned at 8:37 p.m. Respectfully Submitted,

Diana Reijo, Clerk